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Travel Request - Beyond the Tropics
We're so excited that you are dreaming of a new vacation!
Step 1 - Please complete this form.
Step 2 - Complimentary Vacation Planning Session - A calendar link will be sent to you so you can find a time that’s convenient for you.
Custom vacation planning involves a great deal of time on our end, but with your support, we will make it a relaxing process for you.
Our custom itineraries provide you peace of mind while traveling and save you a huge amount of research/planning time. We have years of travel experience and relationships within the travel industry that we apply to all our custom itineraries.
You're now ready for step 1!
Fee Schedule
All fees will be discussed during the Vacation Planning Session.
**Past Relaxing Reservations VIP clients will be provided a loyalty / discount code.
Fees are subject to change.
Fee Schedule
Name
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First
Last
Email
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Phone
*
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Address
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Street Address
Address Line 2
City
State / Province / Region
Postal / Zip Code
How did you hear about Relaxing Reservations?
We love referrals and want to be sure to thank those via our referral program for sharing our small business!
How quickly are you looking to place your deposit on this trip?
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24 hours or less - Rush My Trip - I want to skip the line! Add $50 to the planning fee.
In the next 2 days
7 days or less
Within the next 2 weeks
Other
Which Relaxing Reservations Travel Agent do you wish to work with?
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Emily Magri (All RR Destinations)
Kersten Notaro (Disney, Universal, Ocean Cruises & All-Inclusive)
No Preference
Research - Where are you at with your vacation research?
Yes
No
Other
I wish to hire Relaxing Reservations to help me design my dream vacation as a client. I am the primary decision maker.
I am ready to book! I need to confer with my travel partner(s) after the consultation before proceeding.
I am in the research phase. I'm collecting information, but not ready to book.
I am only looking for price quotes and I do not intend to book with Relaxing Reservations.
How many people are traveling?
(If you're planning GROUP travel, Relaxing Reservations must work with the group leader.)
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General Destination of Trip (specifics will be gathered during our call). Please include if you wish to visit multiple destinations.
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What are the ages on the persons traveling at the dates of travel?
*
What is the occasion for this trip? Please choose all that apply!
Family Vacation
General Vacation
Bucket List Trip
Anniversary
Romantic Getaway
Honeymoon
Birthday Celebration
Special Event
Babymoon
Family Reunion
Group Trip
Destination Wedding
Couples Trip
Girls Trip / Guys Trip
Single Explorer
Other, tell us more!
Anniversary or Honeymoon Celebration? Please let us know the date!
MM
/
DD
/
YYYY
Is any part of this trip a surprise?
No
Yes
Travel Dates (can be a date range, set dates, flexible) and ideal length of stay.
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Preferred Flight Times (Departure)
Preferred Flight Times (Return)
Preferred Flight Departure Airport
Airports or connections you prefer to avoid?
Preferred Airline
Airlines you wish to avoid
Class of cabin service you need for your flights? I.E. Economy, Business, First, Lay Flat
Seating preference for your flights? I.E. middle, aisle, window
Please mark any that apply to ANY traveling guest. We realize some questions are personal, but please provide as much information as possible, so we can best serve you and your traveling partner(s).
Very Unsatisfied
Unsatisfied
Satisfied
Very Satisfied
Veteran/Active or Retired Military
1
2
3
4
First Responder/Police/Fire
1
2
3
4
Educator/Active or Retired
1
2
3
4
Mobility or Medical Challenges
1
2
3
4
Oxygen or Other Medical Device
1
2
3
4
Hearing or Sight Impaired
1
2
3
4
Food Allergies
1
2
3
4
Special Dietary Needs
1
2
3
4
Autism or Behavioral/Emotional Disorders
1
2
3
4
Pre-Existing Medical Conditions that need insurance coverage
1
2
3
4
Pregnant or Anticipate pregnancy
1
2
3
4
Legal issues that may limited international travel or security checks (DUI/Child Support/etc)
1
2
3
4
International travel with a minor WITHOUT Both Parents
1
2
3
4
LGBTQ Friendly Destination
1
2
3
4
Beyond the Tropics Travel Type - please select all that apply!
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River Cruise Travel
Guided Travel aka Motorcoach Tours
Small Group Guided Tour
Independent Travel (no guides)
Rail Travel
Self-Drive Travel
Private Chauffeur Travel
Adults-Only Travel
Family Friendly Travel
Same-Sex / LGBTQ Friendly Travel
Singles Friendly
Fitness / Wellness Focused
History Focused Itinerary
Art Focused Itinerary
Architecture Focused Itinerary
Local Culture Experiences
Religious Heritage Itinerary
Genealogy Itinerary
Nature Focused Itinerary
Wine & Food Theme
National Parks
UNESCO Sites
Safari
Marine Life Expeditions
Adventure Travel
Biking Vacation
Hiking/Walking Vacation
Skiing Vacation
Golf Vacation
Beach Vacation
Shopping Vacation
Nightlife Vacation
Overall Pace of Trip
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Fast - Moving around see highlights / multiple locations; staying only 1-2 nights in each city
Medium - Visiting less sites; staying 3-4 nights in each city
Relaxed - Less moving around allowing a more immersive experience
Other
Pace of Daily Schedule
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Fast - We want to see & explore as much as possible
Medium - We want to schedule some sightseeing, but also have free time
Relaxed - We prefer more time to explore leisurely
Other
Public Transportation
Are you comfortable navigating transportation systems such as trains, bus, ferry including purchasing tickets, reading schedules? Even in a foreign language and currency?
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Yes
No
Other
Car Rental
Are you comfortable navigating unfamiliar roads & highways? Reading foreign signs? Driving in city traffic? Navigating parking systems?
Some destinations may require you to obtain a Foreign License.
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Yes, automatic transmission vehicle only
Yes, manual (stick) transmission is OK
Yes, driving on the right-handed side of the road only
Yes, driving on either side of the road
No
N/A
Hotel Preferences
Note - European & other non-US based hotels typically have smaller room capacities and bedding styles.
Location
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City Center - very close to attractions & restaurants
City Edge - transportation required to reach most attractions
Countryside - rural area or small town
Other
Rating
*
3 Star - clean, basic rooms with very few features
4 Star - offering some amenities (such as elevator, air-conditioning, on-site dining, but does vary)
5 Star - upgraded bedding & room features, more amenities & services on-site (such as spa, concierge, gourmet dining)
Other
Hotel Style
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Modern
Historic
Bed & Breakfast
Lodge
Beach Resort
Other
Room Preferences
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Private Bathroom
Air Conditioning
Twin Bed(s)
One Double Bed (for 2 people, it's common to have 2 twin beds pushed together)
Triple Beds (not available everywhere)
Room for 4 (can be more difficult and often includes a sleeper sofa)
Guaranteed Adjoining rooms
Suite
Shower
Bathtub
Elevator Access
Other
What are your top 3 priorities for this trip?
What is your total trip budget for all passengers ?
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Under $2000 total
$2000 - $4000 total
$4000 - $6000 total
$6000 - $8000 total
$8000 - $10000 total
Unlimited
I'm not sure what a trip like this will cost.
Share a bit about your past travels!
What hotel brand are you most comfortable staying at? I.E. Marriott, Hampton Inn, Ritz Carlton.
Can you share a bit about what you loved and what you wish was different from a past vacation?
Are you a foodie? Can you share restaurants, cuisines, beverages that you like to enjoy?
What do you do for fun in your free time?
How often do you travel? For business? For leisure?
What in your life are you most passionate about?
What else should we know? Yes, we will chat, but this also helps us match you up with the ideal travel advisor!
