ASMBS Annual Meeting - New Exhibitor Approval Form
Thank you for your interest in exhibiting at the ASMBS 2024 Annual Meeting!

ASMBS must approve all new exhibitors and/or existing exhibiting companies who wish to display a new product or service. This form is sent to the ASMBS for approval and you will be notified within five (5) business days approval status. Once approved, you will receive a company password and link to complete the ASMBS 2024 Exhibit Space Application.

For any questions, please contact Show Management.
  • Please indicate a sales or customer service email.
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  • Provide a description of the company listed above including PRODUCTS and SERVICES you wish to exhibit at the ASMBS Annual Meeting.
  • No product, apparatus, instrument, device, or drug that is the subject of litigation pending before the US Food & Drug Administration (FDA) may be exhibited. All exhibitors for which FDA market clearance applies shall have documentation from the FDA on all products being displayed available at the booth. The documentation should state the model and regulatory class of those products that have been determined to be medical devices, as defined by the Federal Food, Drug, and Cosmetic Act, Section 201(h).

    All devices that have not obtaied FDA market clearance and are intended for use on humans or that are not commercially available in the US will be permitted for exhibit only when accompanied by the appropriate signs that indicate their status. The following are signs that should be displayed: (1) “This device is not for distribution in the United States”; (2) “Device is limited by federal law for investigational use”; (3) “Cleared for marketing when intended for only”; (4) “Pending FDA market clearance.” The signs must be easily visible and placed on or near the device itself and on any graphics depicting the device.

    All products to be exhibited at the ASMBS Annual Meeting must be identified on the Exhibit Space Application or attached documents, and must include FDA market clearance status, if applicable. This form will become part of the original application and contract.

    NOTE: Prior to receiving the FDA market clearance of a 510(k) for a device, a manufacturer is limited in what promotional activities may be undertaken with regard to the device. Prior to the clearance of a 510(k), a manufacturer may advertise or display the device, but the device may not be sold, given away, held, or offered for sale, nor may orders be solicited, even upon the qualification that orders cannot be filled until the FDA acts on the 510(k), unless the device is limited to research or investigational use.

    The failure to file a 510(k) is a misbranding violation [21 USC 352(o)]. Please contact the FDA Office of Compliance regarding your responsibilities under the Federal Food, Drug, and Cosmetic Act at 301/594-4692.

By submitting this form, and the subsequent application for exhibit space at AM24, we understand our company is subject to final approval upon show opening and may be evicted from its rented space and banned from further participation at ASMBS Annual Meetings for violating the above policy.