This form will be open for 7 weeks:
Opens December 16, 2024
Closes February 3, 2025

USE THIS FORM TO SUBMIT A:
Workshop
Seminar
Research Paper
Quality Improvement (QI) Project
Lecture Discussion
Paper
Breakfast Table Discussion
Clinical Success Story
Speed Presentation

NEW THIS YEAR:
DO NOT USE THIS FORM TO SUBMIT POSTER PROPOSALS. A separate form for poster submissions will open May 15, 2025, and close July 1, 2025.

Please review the session requirements in the Session Description document BEFORE starting your submission. Highlight this link and open:
https://www.fmec.net/assets/2025%20FMEC%20Session%20Descriptions.pdf

PLEASE READ THIS BEFORE STARTING YOUR SUBMISSION.

• Recommended browser is Google Chrome

• Write out your submission and save it before completing this form.

• Choose the appropriate category for your submission. Pay attention to program lengths (which range from 5 to 60 minutes) and do not outline a submission that is longer than the category of submission. Do not submit a proposal that is primarily didactic as a Workshop, which must be experiential or “hands-on.” Do not reuse proposals you’ve submitted for other meetings without adapting them to the FMEC format(s).

• Don’t worry if your project (Research or QI) is in process, please complete the results and conclusions sections as best you can.

• Do not list yourself as First Author on more than one submission in any category. For instance, if you list yourself as First Author on two Lecture Discussions, the FMEC will remove one from consideration.

• Do not list yourself as First Author on more than four proposals total.

• Be prepared to upload the first author’s CV in PDF format.

• Collect complete contact information for all authors BEFORE starting your submission. You must include names, degrees, institutions, email addresses, and phone numbers for ALL AUTHORS on your submission.

• Provide UNIQUE email addresses for each author. Authors receive important information pertaining to scheduling, meeting registration, housing, presentation and handout preparation, and more. Proposals that submit the same email (such as a coordinator’s email) in multiple presenter fields will be returned for completion before review.

• Limit authors on your submission to 5. We understand more than 5 individuals may have contributed to the content, but please limit your list to 5 authors. Make sure to include those who intend to do the presentation at the meeting.

• Use this online form. The FMEC will not consider submissions received by email or other formats. You can save and come back to your submission within 24 hours of starting it. If you do not come back to and complete that submission within that 24-hour period, it will be deleted, and you will need to resubmit.

• All presenters attending the Annual Meeting are expected to register and pay a full registration fee (except those on medical student scholarships; see below). By submitting this proposal, you agree that at least one author listed will register and pay to attend the Annual Meeting. Full meeting registration is required. The FMEC does not offer a one-day registration fee. No payment is due with this submission form.

• Do not submit a proposal that requires more than a standard AV set up (laptop, projector, screen). The FMEC will provide a standard AV set up for all sessions except Breakfast Table Discussions. We will provide manipulation tables for osteopathic sessions that require them. We will not approve submissions that require video conferencing or other additional technology. If your submission will require props or supplies, you are responsible for providing them.

FMEC’s Annual Meeting is an opportunity for family medicine faculty and residents as well as medical students to present. Only current full-time medical students are eligible to present at the FMEC meeting. ALL SUBMISSIONS FROM MEDICAL STUDENTS AND RESIDENTS MUST INCLUDE AT LEAST ONE FACULTY CO-AUTHOR. The faculty co-author is strongly encouraged to attend and co-present when the submission is from a medical student. Submissions received without one clear faculty co-author will be returned to the student or resident author.

Scholarships are available to some medical students, but others must register. Please contact jennifer.stamper@fmec.net if you have questions about your eligibility before continuing your submission.

After submission, your proposal will be reviewed and rated by family medicine faculty throughout the northeast US. During review, the FMEC may suggest your proposal be accepted under another category, and/or we may request that it be combined with submissions on similar topics. We will communicate those and other required changes before final acceptance.