EmailMe Form - Minibus Collection Form

Minibus Collection Form

Please fill out this minibus collection form after key collection and before departure.

Before starting your hire you MUST check the condition of the vehicle and submit this form to ensure that there are no damages to or issues with the vehicle that Student Activities are not already aware of.

If you are not satisfied with the condition of the minibus beforehand and don’t complete this form, then you as the driver could be charged for existing damages to or issues with the minibus (details on this can be found in the Minibus Drivers Handbook).

If you feel that the condition of the vehicle is unsatisfactory and a danger to drive, please phone 01895 269 269 or go in to the Union reception, and do not set off in the vehicle.

If we feel that the condition of the minibus warrants keeping the vehicle off the road, we will let you know.

Email *
Email address of the driver who collected the keys and checked the minibus
Name of group *
e.g. club/society name, university department name, union department name
Driver Name(s) *
You must provide the names of everyone who is likely to drive the minibus.
Minibus Registration *
Starting mileage of minibus *
You must submit a photo of the mileage, which is displayed on the dashboard when you put the key in the ignition.
Starting fuel level of minibus *
You must submit a photo of the mileage, which is displayed on the dashboard when you start the vehicle.
Minibus Checklist
Please check the following items and ensure they are at a good level/in working condition and check any damage:

Oil level
AdBlue level
Washer fluid
Tyre tread & pressure
Front & back windscreen
Windows
All lights
Doors
Mirrors
Safe driving position/driving seat
Seat belts
Instrument panel warning lights
Wipers/washers
Brakes
Bodywork damage
Interior damage
Vehicle cleanliness inside & out

Do not drive the minibus if:
Windscreen is severely cracked or vision is obscured
Doors are not working properly
Lights are not in working order
There's a brake warning on instrument panel warning lights
Brakes are not working properly
Engine management light is on
Have you checked all of the above items? *
Yes
No
Did you find any issues with any of the items? *
Yes
No
Please give details of issues with the minibus *
Please provide a photo of any issues with the minibus *
Inventory checklist

Please check the following items and ensure they are in the minibus before departure:

Community Transport Association Permit
Minibus Drivers Handbook
De-Icer
Ice Scraper
First Aid Kit (Plasters, Scissors, Tweezers, Triangular Bandage, Multifunction Blade, Adhesive Bandage, Cotton Swabs, PBT Bandage, Safety Pins, Foil Blanket)
Jumper Cable (500A/2.5m)
Tow Rope (3m)
Reflective Warning Triangle
LED Flashlight
2 in 1 Window Breaker
Seatbelt Cutter
Flashing Light
Warning Triangle
Hi-visibility Safety Vest
Gloves
Electrical Tape
Whistle
Tire Pressure Gauge
Screwdriver
Raincoat
Storage Bag
Have you checked all of the above items? *
Yes
No
Did you find any issues with any of the items? *
Yes
No
Please give details of issues with the inventory items *
Please provide a photo of any issues with the inventory items *
Signature *
Clear
By signing this form, you are confirming that you have checked the minibus before use and that all of the information you have provided is true.

Minibus Checklist

Inventory checklist