EmailMeForm
Esperanza Hall Summer Conference Inquiry
Group Information
Name of Group
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TAMU-SA Affiliated Department or Sponsoring Organization
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Group Contact #1:
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First
Last
Group Contact #2 :
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First
Last
Contact #1 Phone:
*
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Contact #2 Phone:
*
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Contact #1 Email:
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Contact #2 Email:
*
Room/Rate Information
Floor Plan/Room Type Needs
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2 Bed - 1 Bath (Double Occ/ Shared Bath)
2 Bed- 1 Bath (Single Occ/ Shared Bath)
1 Bed - 1 Bath (Single Occ/ Single Bath)
Please indicate number of beds needed for each type (count each individual as a bed). Insert "0" for floor plans not needed. Gender/Room assignments will be determined once confirmed.
Linen Needs
Need linen for all rooms
Need linen for some rooms
No linen needed
Linen includes pillow, towel set, bed sheets, blanket
Requested Check-In Date (Option 1):
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MM
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DD
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YYYY
Requested Check Out Date (Option 1):
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MM
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DD
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YYYY
Requested Check-In Date (Option 2):
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MM
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DD
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YYYY
Requested Check-Out Date (Option 2):
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MM
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DD
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YYYY
Requested Check-In Date (Option 3):
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MM
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DD
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YYYY
Requested Check-Out Date (Option 3):
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MM
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DD
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YYYY
Anticipated # of Attendees
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Please enter the total number of attendees that will participate in your summer conference/camp (including counselors/advisors).
Age Range of Attendees
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Anticipated # of Counselors/Advisors
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Please enter the total number of counselors/advisors your group will provide. Include them in the "Anticipated Number of Attendees" above as well.
For groups with minor attendees, there is a requirement of a minimum of one (1) counselor/advisor per thirty (30) attendees.
Would your group include minors?
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Yes
No
Special Requests/ Notes
Attempts will be made to honor special requests however requests may not be guaranteed.
*
Please Click to Acknowledge
I/We understand that completing this form does not constitute a confirmation. Once approved to confirm the reservation, I/We must send the completed and signed contract to the summer camp/conference coordinator.
All charges for each camp/conference will only be billed to the sponsoring department/program. Esperanza Hall will not send individual bills to campers/participants and will not accept individual payments from campers/participants.
I/We understand that groups involving minors must receive approval and complete required documentation for the University Operations team (please contact Hoyt Garner at cpm@tamusa.edu )
