EmailMe Form - Custom Getaway Planning Form

Custom Getaway Planning Form

Thank you for contacting Luxury Travel Boutique to design your custom getaway! We specialize in providing peace of mind by meticulously planning every detail of your vacation experience.

With years of professional development through conferences, trainings, and destination familiarization trips, we stay at the forefront of the travel industry. We dedicate countless hours to researching current travel advisories and entry requirements. Our passion lies in using our expertise and global connections to create personalized vacations that save our clients valuable time and money.

Are Travel Planning Services right for you?

After you submit a planning form, a dedicated travel advisor will review your information to ensure we are the right fit for your trip. If your request falls outside our scope, we’re happy to connect you with a trusted advisor from our extensive professional network who specializes in your desired destination or travel style.

Most of our clients come to us with a vision for their ideal getaway, and we help bring that vision to life. Based on your preferences, we will curate vacation options and present them in a personalized proposal. After you’ve reviewed the initial options, we’ll refine them using your feedback and present additional selections if needed.

When should I start planning my getaway?

Timing varies depending on your destination and the type of vacation. Some trips can be booked just days in advance, while others—such as luxury resorts, cruises, or group travel—should be planned at least 9 to 12 months ahead.

Because travel rates and availability change frequently, we recommend submitting a travel inquiry form when you are actively ready to move forward with your plans. If you're currently unsure due to travel advisories, it's best to wait until you feel comfortable before reaching out.

Does Luxury Travel Boutique charge fees for planning services?

When you book your getaway with Luxury Travel Boutique, planning services are included.

If you choose to not book a trip with Luxury Travel Boutique after receiving personalized recommendations, a Planning Services Fee will be invoiced for the time and expertise provided.

For complex or multi-destination itineraries, a planning services fee may apply. If this applies to your trip, we will provide a detailed quote before beginning the planning process. The service fee must be paid prior to commencement of planning.

If after reviewing your travel preferences, we determine that your getaway is outside our scope, you will not be charged a planning fee.

Are you ready to start planning your getaway?

If you’re interested in working with us for your next unforgettable getaway, please complete the this form and sign the Travel Planning Services Agreement included below. We’ll then be in touch to start planning your vacation.

Thank you for the opportunity to make your travel dreams a reality,

Luxury Travel Boutique

Lead Guest Name: *

First Middle Last

Please enter legal name as it appears on government issued ID. If your plans include international travel, please ensure full name (first, middle, last) entered below MATCHES PASSPORT EXACTLY. If you do not have a valid passport, enter the name you will use when applying for the passport. It is recommended that passports are valid for at least 6 months after return.

Lead Guest Date of Birth *

MM / DD / YYYY

Email: *

Contact Phone Number *

### - ### - ####

Address *

Street Address Address Line 2 City State / Province / Region Postal / Zip Code

Will other guests be joining you? If so, how many adults and how many children (if under 18, please include ages at the time of travel)? *

Guest #2 Name

First Middle Last

As name appears on passport

Guest #2 Date of Birth

MM / DD / YYYY

Guest #3 Name

First Middle Last

As name appears on passport

Guest #3 Date of Birth

MM / DD / YYYY

Guest #4 Name (if additional guests, add info to Notes Section Below)

First Middle Last

As name appears on passport

Guest #4 Date of Birth

MM / DD / YYYY

Additional Email Address(es) for Planning Communications

Are you celebrating a special occasion - for example birthday, graduation, anniversary, etc? *

Earliest Date of Departure *

MM / DD / YYYY

Latest Date of Return *

MM / DD / YYYY

How many nights can you travel? *

Destination: Where would you like to travel? If you are unsure of the exact destination, please indicate the type of vacation setting you prefer such as beach, mountain, winery, desert, spa, ocean cruise, river cruise, land tour, theme park vacation, etc. *

Flights can be added to vacation packages in some cases. If a client will be using frequent flyer miles, flight credits or loyalty rewards towards the purchase of flights, the client is responsible for booking flights directly with the airline. Which of the following best describes you? *

I wish to book my own flights directly with the airline and the target spending range identified below does not include airfare.

I need assistance booking flights - I prefer airline with the best price including Southwest, Spirit, Allegiant or Frontier (air schedules are typically published about 6 months prior)

I need assistance booking flights - I prefer major carriers such as Delta, American Airlines, Alaska Airlines or United Airlines.

If you would like assistance booking airfare, please list preferred local airports below.

Accommodations: Resort, villa or private home? How many bedrooms? How many bathrooms? Sleeping arrangement preferences (for example: 1 room with King connected to 1 room with 2 Double Beds)? *

Property or Destination Preferences: choose all that apply *

Room Preferences: choose all that apply *

Are there any activities on your must do list? (couples massage, snorkeling, scuba diving, sailing, hiking, bicycling, ATV tours, catamaran, cooking classes, golf, etc,) *

Please describe your favorite vacation experience to date. Where did you travel? Where did you stay? Any special activities that were memorable? *

As accommodation options can vary greatly in price, identifying your target spending range is required to begin planning. As your travel advisor, we will recommend accommodation options based on your budget. What is the target spending range for this trip (including flights if the agency is booking flights)? *

Does any one in your travel party have any needs that require special accommodations or services related but not limited to mobility, cognitive, sensory, or dietary? If yes, please specify below. *

How did you hear about Luxury Travel Boutique? Is there someone specific we can thank for his/her referral? *

Please provide any additional information that would assist us in designing the best getaway possible!

Travel Planning Services Agreement

I (the "Client") am requesting Travel Planning Services from Luxury Travel Boutique, LLC ("LTB") of Lucas County, Ohio for the specific travel dates and destination provided.

By signing this Agreement, I understand that Luxury Travel Boutique will create a proposal based on the travel dates, travel party, destination, preferences and target spending range that I specified. I understand that I will be invoiced $150 for Travel Planning Services in the event that I do not book a vacation inclusive of hotel accommodations with Luxury Travel Boutique, LLC within 60 days of signing this Agreement. If I have any questions regarding Travel Planning Services, I will contact Luxury Travel Boutique at info@experienceluxetravel.com prior to signing this Agreement.

For multi-destination itineraries, a travel planning services fee may be assessed. Client will receive a quote for travel planning services prior to the commencement of planning. Travel planning service fees are non-refundable, non-tranferable and vary based on length of travel, number in travel party and components requested (for example air, hotel accommodations, transfers, dining reservations, excursions and private events). The travel planning services fee must be paid in full prior to the commencement of planning.

I agree that I have reviewed the information submitted above and agree it is accurate to the best of my knowledge.

I agree that this Agreement may be electronically signed. I agree that the electronic signature appearing on this Agreement is the same as a handwritten signature for the purposes of validity, enforceability, and admissibility. By signing my name below and submitting this form, I agree to the terms provided on this page, and understand this is a legally binding agreement.

Checkbox *

I have reviewed and agree to the Luxury Travel Boutique Travel Planning Services Agreement detailed above.

Signature of Lead Guest *

Clear